E-Rate Year 13, 2010-2011

Request For Quotations

The Twin Rivers Unified School District will employ CMAS, WSCA, FOCUS, or comparable government contracts when applicable, as the purchasing vehicle for contracts which result from these Requests for Quotation (RFQ’s). The terms and conditions of the applicable master government contract will apply.

Requirements

Quotations not including the required information in this announcement, containing incorrect or incomplete information, or submitted after the due date, may be rejected.

1. For Basic Maintenance proposals, please include the following:
   • A copy of the front page of the bidder’s Government Contract including the Contract Number and Contract effective dates.
   • The applicable Government Contract Price List, with detailed pricing specifically applicable to the subject of the quotation.
   • A detailed Statement- or Scope-of-Work, in addition to the applicable bid form(s).
   • Do not quote CA Sales Tax unless it is specifically applicable.
2. Completed District-Standard Forms (these are provided under All District Forms Required for Bid Submittal, pg. 2). Note that the Non-Collusion Affidavit form included requires that the vendor signature be notarized. Bidders must review and comply with the General Conditions for Bidders, also found on pg. 2.
3. To be acceptable for consideration, all quotations/proposals must be correctly extended and totaled. No charge for packing, draying, postage, express, fuel charges or for any other purpose will be allowed over and above the prices quoted on these forms.
4. All prices shall be quoted F.O.B. destination unless otherwise specified by the District.
5. Discounts may not be noted. Individual item pricing and total price must reflect any discounts.
6. All bidders must maintain offices/representation within fifty miles of the District.
7. The District reserves the right to reject in part, or to accept in part, any quotation/proposal.
8. The District reserves the right to add any other location within the Greater Sacramento area designated by the District.

All contracts that may result from these RFQs/RFPs are contingent upon approval by the Twin Rivers USD Board of Trustees, full receipt of E-Rate funding and the needs of the District remaining. No contract work may begin until verification of E-Rate funding has been received and authorization is granted by the District.

Submit (1) one original and (2) two copies of your quotations/proposal and required documentation in a sealed envelope with your company name clearly printed on the outside of the envelope. Deliver to Twin Rivers USD, 3222 Winona Way, 2nd Floor, North Highlands, CA 95660; ATTN: Mary Talentinow, Director – Contracting & E-Rate Services. All bids are due at 3:00pm on December 21, 2009.

BID SELECTION CRITERIA:

1. Bid Price
2. Equipment Costs
3. Overall Cost of Changing Service Providers – where applicable
4. Ability to Provide for Direct Connect Feature (cell phones only)
5. Ability to Provide Training & Customer Service (incl. billing)
6. Extent of E-Rate Program Experience

SEE BELOW FOR LINKS TO REQUIRED BID FORMS & OTHER REQUIRED DOCUMENTATION.

To be considered for any of the E-Rate 2010-2011, Year 13 RFQs listed below you must register your interest by completing the Vendor Registration Form. You are required to register only once.

REQUIRED DISTRICT STANDARD FORMS

REQUIRED DISTRICT GENERAL CONDITIONS

ALL RFQ’S POSTED ON NOVEMBER 20, 2009 & DUE ON DECEMBER 21, 2009

Vendor Registration Form